Managing employee contributions effectively is a critical responsibility for Kenyan employers, particularly when dealing with statutory obligations like the Social Health Authority (SHA). Ensuring timely and accurate payments to SHA safeguards your employees’ access to health services and helps avoid penalties for non-compliance.
This article provides a detailed, step-by-step guide to help you understand how to pay for SHA as an employer, covering online procedures, bank remittance details, mobile money options, and compliance tips.
What is SHA, and Why Is It Important?
The Social Health Authority (SHA) is a key institution that oversees health insurance contributions in Kenya. Its primary objective is to ensure that employees have access to quality healthcare services by pooling contributions from employers and employees.
As an employer, you are required to remit contributions to SHA on behalf of your employees by the 9th of each month. Late remittances may attract penalties, so adherence to deadlines is essential.
Step-by-Step Guide to Paying SHA Contributions
To remit contributions, employers must log into the SHA employer portal and follow a systematic process.
1. Log in to the SHA Employer Portal
Access the SHA portal via www.employer.sha.go.ke. Use your registered employer credentials to log in.
2. Upload Employee Contribution Data
- Prepare an updated by-product file with your employees’ details and contribution amounts.
- Upload the file on the portal, ensuring accuracy to avoid errors.
3. Select the Submission Month
- Navigate to the “Submission Month” section and choose the relevant month for which you are submitting the contributions.
4. Submit Contributions
- After uploading the employee contribution data, click the “Submission” button to confirm your entries.
5. Generate an E-Slip
- Click on the “E-Slip” option to generate a payment reference.
- This e-slip is a crucial document as it provides the reference number for the payment process.
6. Choose Your Payment Method
Employers have two primary options for making payments: Bank Transfers or Mobile Money.
Option 1: Payment Through Banks
SHA has designated specific bank accounts for employers to remit their payments. Below are the details:
Bank Name | Branch | Account Number |
---|---|---|
Equity Bank | Community Branch | 0170285746991 |
KCB Bank | Capitol Hill Branch | 1329035704 |
Cooperative Bank | Upper Hill Branch | 01101176474001 |
Absa Bank | Absa Towers Branch | 2052202135 |
Sidian Bank | Kilimani Branch | 01036020040330 |
Diamond Trust Bank | Capital Centre Branch | 0298631001 |
How to Pay Through Banks
- Visit the bank of your choice with the e-slip.
- Present the e-slip number as the payment reference.
- Deposit the funds into the respective SHA account.
Option 2: Payment Through Mobile Money
For a faster and more convenient payment option, use mobile money services.
Details for Mobile Money Payment
- Business Number: 200222
- Account Number: Enter the E-slip number generated from the portal.
How to Pay Using Mobile Money
- Open your mobile money platform (e.g., M-Pesa).
- Select the “Pay Bill” option.
- Enter 200222 as the business number.
- Input the e-slip number as the account number.
- Enter the payment amount and confirm the transaction.
Compliance Tips for Employers
To ensure smooth and timely remittances to SHA, consider the following tips:
1. Submit Contributions Early
Avoid last-minute rushes by processing contributions a few days before the 9th of each month.
2. Maintain Accurate Records
Keep your employee data updated to ensure the correct amounts are deducted and submitted.
3. Utilize Online Resources
The SHA portal provides tools and resources to assist employers in managing contributions. Regularly check for updates and guidelines.
4. Stay Updated on SHA Policies
Monitor announcements from SHA for any changes in contribution rates, deadlines, or processes.
Frequently Asked Questions (FAQs)
1. What happens if I miss the payment deadline?
Employers who fail to remit contributions by the 9th of the month may face penalties or interest charges.
2. Can I amend submitted data?
Yes, corrections can be made on the SHA portal before finalizing the submission process.
3. Are payments refundable if errors occur?
Refund policies depend on SHA’s regulations. Contact their support team for assistance with such issues.
4. How do I verify payment success?
Check your SHA portal account to confirm that the contributions have been received and processed.
Why Timely SHA Payments Matter
By paying SHA contributions promptly:
- Your employees gain access to essential healthcare services.
- Your organization avoids penalties and maintains compliance.
- You contribute to a healthier, more productive workforce.
Take Action Today!
Managing employee contributions is not just a legal obligation—it’s an investment in your workforce. Visit www.employer.sha.go.ke today, follow the steps outlined, and ensure you remain compliant with SHA regulations.