KMTC Diploma in Health Records and Information Technology 2025 Intake Guide

If you’re looking for a rewarding career in healthcare but prefer working with data, records, and digital systems, then a Diploma in Health Records and Information Technology (HRIT) at Kenya Medical Training College (KMTC) is the perfect choice!

This program prepares students for careers in medical data management, hospital information systems, and health record administration—skills that are increasingly in demand in Kenya’s healthcare sector.

What This Guide Covers:

✅ Entry requirements for the KMTC Diploma in Health Records & IT
✅ List of campuses offering the program
✅ Application process through KUCCPS
✅ Career prospects and salary expectations
✅ Why KMTC is the best choice for this diploma

Let’s dive in!

Why Study Health Records and Information Technology?

In Kenya’s growing healthcare sector, digital health records and data management are critical for patient care, research, and hospital operations. This diploma prepares students to:

✔ Manage patient records in hospitals, clinics, and government health offices
✔ Ensure confidentiality and security of medical data
✔ Analyze health statistics for decision-making
✔ Work with digital health systems like HMIS (Hospital Management Information Systems)

With hospitals, insurance companies, and research institutions adopting digital health systems, skilled health records officers are in high demand!

KMTC Diploma in Health Records & Information Technology – Entry Requirements

To qualify for this program, applicants must meet the following minimum KCSE requirements:

1. KCSE Mean Grade Requirement

Minimum KCSE Mean Grade: C (plain)

2. Subject Requirements

English or Kiswahili: C (plain)
Mathematics Alternative A: C- (minus)
Biology or Biological Sciences: D+ (plus)
Any one of the following subjects:C- (minus)
- Physics
- Chemistry
- Physical Science
- Geography
- Economics
- Home Science
- Agriculture
- Computer Studies
- Commerce
- Business Studies

⚠ Important: Each subject can only be considered once for qualification purposes.

KMTC Campuses Offering the Diploma in Health Records & IT

KMTC offers this program in multiple campuses across Kenya, ensuring accessibility to students nationwide.

Campus Name	County	Programme Code
KMTC Isiolo Campus	Isiolo	4790K03
KMTC Maua Campus	Meru	4950K03
KMTC Nairobi Campus	Nairobi	5000K03
KMTC Siaya Campus	Siaya	5070K03

Each campus provides state-of-the-art computer labs, qualified lecturers, and practical training to ensure students gain real-world skills.

How to Apply for KMTC Diploma in Health Records & IT (2025 Intake)

All applications are processed through the Kenya Universities and Colleges Central Placement Service (KUCCPS). Here’s a step-by-step guide:

Step 1: Log in to the KUCCPS Portal

Visit KUCCPS Website
Click on “Student’s Portal”
Enter your KCSE Index Number, Year of Examination, and Password

Step 2: Select the Program

Search for “Diploma in Health Records & Information Technology”
Choose your preferred KMTC campus
Confirm that you meet the minimum entry requirements

Step 3: Submit Your Application

Complete the online application form
Pay the KUCCPS application fee via M-Pesa or bank deposit
Submit your application before the February 14, 2025 deadline

Career Opportunities for KMTC Health Records Graduates

A Diploma in Health Records & IT opens doors to diverse career paths in public and private healthcare institutions.

Where Can You Work?

🏥 Hospitals & Clinics: Manage patient records, billing systems, and hospital data
📂 Health Insurance Companies: Process medical claims and maintain policyholder records
📊 Government Health Departments: Work in the Ministry of Health or county health offices
💼 NGOs & Research Institutions: Manage health surveys, disease control data, and statistics
💻 Tech Companies & HMIS Providers: Help develop and manage hospital management software

Salary Expectations

💰 Entry-level salary (Public Sector – Government hospitals): Ksh 35,000 – 50,000 per month
💰 Mid-career salary (Private Sector – Insurance, NGOs, etc.): Ksh 50,000 – 80,000 per month
💰 Experienced professionals & IT Specialists: Can earn over Ksh 100,000+ monthly

Why Choose KMTC for a Diploma in Health Records & IT?

🌟 Government-Accredited Institution: Recognized by the Ministry of Health and Technical and Vocational Education and Training Authority (TVETA).
💼 High Employability Rate: Over 85% of KMTC graduates secure jobs within 6–12 months after graduation.
🏫 Well-Equipped Campuses: KMTC has modern computer labs and hospital partnerships for hands-on training.
📚 Affordable Fees & HELB Loans: Government-sponsored students can access HELB loans and bursaries.
📈 Pathway to Career Growth: Graduates can upgrade to degree programs in Health Informatics, Medical Statistics, or Public Health.