If you own a vehicle in Kenya and need to change the details on your logbook due to modifications such as a new engine, color change, or chassis adjustment, the National Transport and Safety Authority (NTSA) provides a clear process to facilitate this. Changes to your logbook ensure compliance with Section 6(7) of the Traffic Act, which mandates vehicle owners to notify NTSA whenever changes are made to registered particulars.
This comprehensive guide explains how to update your logbook details, from the required inspections to obtaining the revised document.
Why You Might Need to Change Logbook Details
The following situations may necessitate updating your vehicle logbook:
- Engine replacement: A new engine with a different serial number.
- Chassis adjustment: Alteration or replacement of the vehicle’s chassis.
- Color change: Painting the vehicle a different color.
- Body type modification: Changes to the vehicle’s structure, such as converting a pickup truck into a passenger van.
Updating your logbook ensures your vehicle records are accurate, legal, and up-to-date.
Step 1: Vehicle Inspection
Before initiating the logbook change process, your vehicle must undergo a mandatory inspection. This inspection is crucial for verifying the accuracy of the modifications.
How to Book an Inspection via NTSA TIMS Portal:
- Log in: Access the NTSA TIMS portal (TIMS).
- Select vehicle inspection: Navigate to the inspection section and select your vehicle.
- Book an appointment: Choose a convenient inspection center and date.
- Pay inspection fee: The fee for inspection is Ksh 1,050.
- Attend inspection: Present your vehicle at the designated NTSA inspection center.
Once completed, the inspection report will be uploaded to your TIMS account. You can only proceed to the next step once this report is available.
Step 2: Apply for Change of Particulars
Process for Updating Vehicle Details:
- Log in to TIMS Portal: Use your credentials to access the platform.
- Start the process: Select “Create New Process” and choose your vehicle registration number.
- Click on ‘Change of Particulars’: This option will allow you to specify the changes you need.
- Select changes: Indicate the specific details to be amended (e.g., engine number, color).
- Make payment: A fee of Ksh 300 is charged for each change. Payment can be made via M-Pesa or other integrated payment methods.
- Submit application: Send the request to NTSA for processing.
Step 3: Apply for a New Logbook
Once the changes are approved, the final step involves applying for a new logbook reflecting the updated details.
Steps to Apply for a New Logbook:
- Log in to TIMS Portal: Access your account again.
- Select ‘Motor Vehicle Registration’: Click on “Change of Particulars.”
- Fill required details: Provide the information requested, based on the approved changes.
- Make payment: Pay Ksh 500 for the new logbook and an additional Ksh 50 convenience fee.
- Submit application: Once submitted, NTSA will process the application within five working days.
- Collect the logbook: You will receive an SMS notification when the new logbook is ready for collection.
Key Costs Involved
- Inspection fee: Ksh 1,050.
- Change of particulars fee: Ksh 300 per change.
- New logbook fee: Ksh 500 (plus Ksh 50 convenience fee).
NTSA Contact Information
For additional support, reach out to NTSA via the following:
- Headquarters: 316 Upper Hill Chambers, 2nd Ngong Avenue, Nairobi.
- Phone: 0709 932 000 or 020 663 2000.
- Email: info@ntsa.go.ke.
Frequently Asked Questions
1. How long does it take to change logbook details?
The process typically takes five business days, provided all documents are in order.
2. Can I apply for changes on behalf of someone else?
Yes, but you will need a signed authorization letter from the vehicle owner.
3. Are there penalties for not updating logbook details?
Failure to update logbook details after making changes may lead to fines or legal consequences.
Ensure Your Vehicle Records Are Up-to-Date
Changing your logbook details is not only a legal requirement but also an essential step in safeguarding your ownership rights. Don’t wait until it’s too late—log in to the NTSA TIMS portal today and ensure your vehicle records are accurate and up-to-date.
