Are you a school administrator or headteacher looking to register your institution as a KJSEA or KPLEA assessment center? The Kenya National Examinations Council (KNEC) has outlined clear guidelines for schools that want to be officially recognized as assessment centers for the 2025 Kenya Junior School Education Assessment (KJSEA) and Kenya Pre-Vocational Level Education Assessment (KPLEA).
This guide will take you through the step-by-step process, including eligibility criteria, required documents, fees, and deadlines to ensure your school is successfully registered.
1. What is an Assessment Center?
A KNEC Assessment Center is a school or institution officially recognized to administer national examinations and assessments. Schools that meet the requirements can host learners for KJSEA or KPLEA and must ensure a secure environment for administering the assessments.
Why Register as an Assessment Center?
✅ Ensure your students sit for exams in a familiar environment
✅ Gain official recognition from KNEC
✅ Avoid the inconvenience of merging with other schools
✅ Enhance your institution’s credibility
2. Eligibility Criteria for Schools
To qualify as a KJSEA/KPLEA assessment center, your school must meet the following conditions:
🔹 Must be a legally registered school under the Ministry of Education (MoE).
🔹 Must have a minimum number of registered candidates:
- Schools with fewer than five (5) candidates will NOT be allowed to register independently. They must liaise with their Sub-County Director of Education (SCDE) to merge with an approved center.
- Schools with fewer than 30 candidates will be hosted in larger assessment centers, as per KNEC guidelines.
🔹 Must have adequate facilities for conducting assessments.
🔹 Must meet health and safety standards as per the Public Health and Sanitation Department.
3. Step-by-Step Guide to Registering as a KJSEA/KPLEA Assessment Center
Step 1: Gather the Required Documents
Before starting the registration process, ensure you have the following:
✅ Certified copy of your school’s valid Registration Certificate (issued by the County Director of Education).
✅ Certified Inspection Questionnaire from the SCDE’s office.
✅ Certified Public Health Inspection Questionnaire to confirm the school meets health and safety standards.
✅ Completed Application Form for Assessment Center Registration.
✅ Payment receipt of the Assessment Center Registration Fee.
💡 Important: Expired registration certificates will NOT be accepted!
Step 2: Pay the Assessment Center Registration Fee
KNEC requires schools to pay a non-refundable registration fee before their application is processed.
💰 Registration Fees:
- Public Schools: KES 5,000
- Private Schools: KES 15,000
📌 How to Pay:
- Payments should be made through the official KNEC bank account (details will be provided by KNEC).
- Keep a copy of the bank deposit slip as proof of payment.
Step 3: Submit Your Application
Once you have gathered the necessary documents and made the payment, submit your application to KNEC through the Sub-County Director of Education (SCDE).
Submission includes:
📂 All required documents (see Step 1)
📂 Payment receipt (see Step 2)
After submission, your school will be scheduled for inspection.
Step 4: KNEC Inspection & Approval
🔍 KNEC will inspect your school to ensure it meets the required standards. The inspection process concluded on February 21, 2025, for new applicants.
Possible Outcomes:
✅ Approval: Your school will be registered as an assessment center, and login details will be provided to access the cbasa.knec.ac.ke portal.
❌ Rejection: If your school does not meet the criteria, you will need to register your learners at an approved center.
💡 Tip: If your school has not been inspected, contact your SCDE for alternative hosting arrangements.
4. How to Check If Your School Is Registered
After approval, schools can verify their registration status by:
🔹 Logging into the KJSEA/KPLEA registration portal (cbasa.knec.ac.ke) using their school credentials.
🔹 Confirming registration details with the Sub-County Director of Education (SCDE).
If your school is successfully registered, you will receive a center code and login credentials for managing student registrations.
5. Deadlines & Important Dates
📅 Registration Period: March 3, 2025 – March 28, 2025
🚨 No Late Applications Will Be Accepted!
Ensure your school submits all the required documents before the deadline to avoid missing out on registration.
6. Common Mistakes to Avoid
❌ Submitting incomplete documents – Double-check your application before submission.
❌ Failing to meet the minimum candidate requirement – Schools with fewer than 5 candidates must register under another approved center.
❌ Late submission – Schools that fail to meet the deadline will not be considered for the 2025 assessment cycle.
7. What Happens After Registration?
Once your school is approved as an assessment center, you can:
✅ Log in to the KJSEA/KPLEA portal and register students.
✅ Confirm your assessment materials collection center with the SCDE.
✅ Prepare the school for smooth administration of the exams.
Ensure Your School is Ready for KJSEA/KPLEA 2025!
Becoming an official KNEC Assessment Center is crucial for ensuring your students take their exams in a familiar and well-prepared environment. By following this step-by-step guide, you can complete the registration process smoothly and avoid last-minute complications.
📌 Final Reminder: The registration deadline is March 28, 2025 – Act now!
💬 Need Help?
If you have any questions, contact KNEC via js@knec.ac.ke or visit the official cbasa.knec.ac.ke portal.
📢 Share this guide with other school administrators to help them register successfully! 🚀
