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How to Download P9 Form from GHRIS in Kenya: Everything You Need to Know

  • BY waceke
  • May 26, 2025
kenyan woman using laptop

The P9 form is a critical document for Kenyan public servants to file annual income tax returns with the Kenya Revenue Authority (KRA). The Government Human Resource Information System (GHRIS), now accessible via the HRIS-Kenya Payroll Self Portal, streamlines this process. With the 2025 KRA deadline for 2024 returns on June 30, downloading your P9 form from GHRIS is essential for compliance.

What is the P9 Form and Why Is It Important?

The P9 form summarizes annual earnings, deductions, and PAYE taxes, accessible via GHRIS for public servants and crucial for iTax filings.

Key Components

  • Personal details: Name, KRA PIN, employer.
  • Earnings: Salary, allowances, benefits.
  • Deductions: PAYE, NHIF/SHIF, NSSF.
  • Reliefs: Personal relief (KSh 28,800), insurance relief.
  • Tax info: Taxable pay, PAYE remitted.

Why You Need It

  • Mandatory for tax filing.
  • Verifies income for loans/visas.
  • Avoids penalties (KSh 2,000–20,000).
  • Ensures deduction accuracy and relief claims.

Who Needs to Download the P9 Form?

  • Civil servants, teachers, police, county staff.
  • Parastatal employees under GHRIS.

Requirements

  • GHRIS account (UPN, case-sensitive password).
  • Internet for www.ghris.go.ke or publicservice.kenya.go.ke.
  • Device with browser and PDF reader.
  • Registered email/phone, National ID.

Step-by-Step Guide

Step 1: Access GHRIS

  1. Visit http://www.ghris.go.ke/login.aspx.
  2. Click “Get your Payslips, KRA P9 Forms, Pension Contribution Details” to redirect to https://publicservice.kenya.go.ke/ippd/auth/login.php.
  3. See HRIS-Kenya Payroll Self Portal login page.

Step 2: Log In

  1. Enter UPN (e.g., 1969030621) as User ID.
  2. Input case-sensitive password.
  3. Complete CAPTCHA and click Login.

Step 3: Navigate to P9

  1. Go to My Records or Payroll.
  2. Select P9 Form or Tax Reports.
  3. Choose 2024 tax year.

Step 4: Download

  1. Click P9 Form to view.
  2. Download as PDF (e.g., “P9_1969030621_2024.pdf”).
  3. Save securely and print if needed.

Step 5: KRA Filing

  1. Log into itax.kra.go.ke.
  2. Select Returns > File Return > “Income Tax – Resident Individual.”
  3. Fill IT1 form with P9 data, validate, submit.
  4. Save e-Return Receipt.

Troubleshooting

  • Login Issues: Verify UPN/password or reset via “Forgot Password.”
  • P9 Not Showing: Check year or clear cache.
  • Incorrect Details: Report to HR or hris.kenya@psyg.go.ke.
  • Downtime: Access off-peak or check portal status.

Alternatives

  • HR department for P9 form.
  • TSC portal (tsc.go.ke) for teachers.
  • Manual P9 by HR.
  • KRA support (callcentre@kra.go.ke).

Recent Developments (2025)

  • HRIS-Kenya Payroll Self Portal redirect.
  • Case-sensitive password security.
  • GHRIS Payslip App for P9 access.
  • KRA’s TIMS data verification.
  • Extended support (020-2227411 Ext-174).

Best Practices

  • Download early (January 2025).
  • Verify P9 against payslips.
  • Store securely.
  • Use official portals.
  • Contact hris.kenya@psyg.go.ke or @KRACare.

Risks of Not Using P9

  • Penalties (KSh 2,000–20,000).
  • Audits and compliance issues.
  • Missed reliefs and disputes.

Why GHRIS Matters

  • Centralizes payroll data.
  • Enhances transparency and compliance.
  • Supports e-Government.

Downloading your P9 form from GHRIS via the HRIS-Kenya Payroll Self Portal is vital for 2025 KRA filings by June 30. Use official channels, verify details, and file early to ensure compliance and avoid penalties.