The P9 form is a critical document for Kenyan employees to file annual income tax returns with the Kenya Revenue Authority (KRA). With the 2025 deadline for 2024 returns on June 30, obtaining your P9 form is essential for compliance. This guide, optimized with keywords like “how to get P9 form Kenya,” “KRA P9 form 2025,” and “GHRIS P9 download,” provides a detailed roadmap for public and private sector employees.
What is a P9 Form and Why is it Important?
The P9 form, or Tax Deduction Card, summarizes annual earnings, deductions, and PAYE taxes, crucial for iTax filings.
Key Components
- Personal info: Name, KRA PIN, employer details.
- Earnings: Salary, allowances, benefits.
- Deductions: PAYE, NHIF/SHIF, NSSF, pension.
- Reliefs: Personal relief (KSh 28,800), insurance relief.
- Tax details: Taxable pay, PAYE remitted.
Why You Need It
- Mandatory for tax filing.
- Proof of income for loans/visas.
- Avoids penalties (KSh 2,000–20,000).
- Verifies deductions and claims reliefs.
Who Needs a P9 Form?
- Public servants (GHRIS users).
- TSC teachers.
- Private sector employees.
- Former employees and multiple employers.
Where to Get a P9 Form
- Public Servants: GHRIS (publicservice.kenya.go.ke).
- Teachers: TSC T-Pay (tpay.tsc.go.ke).
- Private Sector: HR or payroll software.
- Former Employees: Contact ex-employer’s HR.
Requirements
- Active KRA PIN.
- Employee ID (UPN/TSC number).
- Login credentials.
- Internet, device, PDF reader.
- Registered email/phone.
Step-by-Step Guide
Option 1: GHRIS
- Visit www.ghris.go.ke, redirect to publicservice.kenya.go.ke.
- Log in with UPN and password.
- Navigate to My Records > P9 Form > 2024.
- Download PDF via Print It.
Option 2: TSC Portal
- Access tpay.tsc.go.ke.
- Log in with TSC number.
- Select P9(s) > 2024.
- Download or print.
Option 3: Private Sector
- Request from HR or log into payroll portal.
- Download PDF or receive manual copy.
Option 4: KRA
- Email KRA with payslips.
Troubleshooting
- Login Issues: Reset password or contact hris.kenya@psyg.go.ke.
- P9 Not Showing: Check year or clear cache.
- HR Delays: Escalate to KRA.
- Scams: Use official portals.
Recent Developments (2025)
- HRIS-Kenya Payroll Self Portal redirect.
- GHRIS/TSC mobile app support.
- TIMS data verification.
- Extended support (020-2227411 Ext-174).
- Finance Act 2023 tax bands.
Best Practices
- Request early (January 2025).
- Verify details with payslips.
- Store securely.
- Use official portals.
- Retain records for five years.
Risks of Not Obtaining
- Filing errors and audits.
- Penalties (KSh 2,000–20,000).
- Compliance and relief issues.
How to Use P9 for Filing
- Log into itax.kra.go.ke.
- Select Returns > Income Tax – Resident Individual.
- Use ITR for Employment Income Only or IT1 form.
- Enter P9 data in Sections F, M, T.
- Validate, submit, save receipt.
Why Digital Platforms Matter
- Centralizes data and reduces errors.
- Enhances transparency and compliance.
Obtaining your P9 form in Kenya in 2025 is essential for KRA compliance by June 30. Use GHRIS, TSC, or HR channels, verify details, and file early to avoid penalties, supporting Kenya’s tax system.
