How to Download Your Kaimosi Friends University Admission Letter 2025: All You Need to Know

Kaimosi Friends University (KFU), formerly known as Friends College Kaimosi, is a prestigious public institution located in Vihiga County, Kenya. Established in 2015 as a constituent college of Masinde Muliro University of Science and Technology (MMUST) and granted a full university charter on August 2, 2022, KFU is the first and only university in Vihiga County. Renowned for its commitment to excellence in education, research, and innovation, KFU offers a wide range of programs, including certificate, diploma, undergraduate, and postgraduate courses in fields such as education, science, technology, and business. For students admitted to KFU for the 2025/2026 academic year through the Kenya Universities and Colleges Central Placement Service (KUCCPS) or as self-sponsored students, downloading the admission letter is a critical first step toward enrollment. This comprehensive guide provides a detailed, step-by-step process for downloading your KFU admission letter, along with essential information about the university, the admission process, key deadlines, and tips for a seamless transition to university life.

Understanding the KFU Admission Letter

The Kaimosi Friends University admission letter is an official document that confirms your provisional admission to a specific academic program at the university. It serves as proof of your acceptance and provides critical details to guide you through the enrollment process. The admission letter typically includes:

Program Details: The faculty, school, department, and specific degree, diploma, or certificate program you’ve been admitted to.
Course Duration: The expected length of your academic program.
Reporting Date: The date you’re required to report to the university for registration and orientation.
Joining Instructions: Guidelines on required documents, fee structures, accommodation options, and university policies.
Admission Conditions: Requirements such as verification of academic certificates or meeting specific eligibility criteria.

Whether you’re a government-sponsored student placed through KUCCPS or a self-sponsored student applying directly to KFU, downloading your admission letter is a straightforward process when using the university’s official admissions portal. This guide covers both pathways to ensure you can access your letter with ease.

Why Choose Kaimosi Friends University?

Kaimosi Friends University stands out as a public-spirited center of excellence, making distinctive contributions to society through teaching, research, innovation, and holistic development. Located along the Chavakali-Kapsabet road, KFU is easily accessible from Kisumu, Kakamega, or Eldoret, with public service vehicles plying these routes. Here’s why KFU is a top choice for students in 2025:

Diverse Academic Programs: Offers certificate, diploma, undergraduate, and postgraduate programs in fields like Education, Computer Science, Business Administration, and Environmental Sciences.
Research and Innovation: KFU hosts initiatives like the KAFU Innovation Week and partnerships with organizations such as KenyanNurse Consultants LTD and the Chinese Academy of Social Sciences, fostering cutting-edge research and global collaboration.
Modern Facilities: Equipped with Wi-Fi, ample parking, a new executive bus for student transport, and modern ICT infrastructure, including an eLearning portal for blended learning.
Community Engagement: KFU is committed to societal impact through projects like the Kaimosi Wetlands climate action initiative and tree-planting drives.
Accreditation: Fully accredited by the Commission for University Education (CUE), ensuring globally recognized qualifications.

With intakes in January, May, and September, KFU offers flexible entry points for both local and international students, making it an accessible and dynamic institution for higher education.

Key Dates for the 2025/2026 Academic Year

Adhering to deadlines is crucial for a smooth admission process at KFU. Based on standard Kenyan university timelines, here are the key dates for the 2025/2026 academic year:

May 2025: KUCCPS placement results are released, and admission letters become available for download.
June 30, 2025: Deadline for KUCCPS students to download admission letters and complete required forms.
August 25–29, 2025: Orientation week for new students to familiarize themselves with the campus, academic programs, and student services.
September 1–5, 2025: Registration period for KUCCPS students at KFU’s Main Campus.
September 2025: Deadline for fee payments and submission of registration documents.
January and May 2025: Additional intakes for self-sponsored students.

These dates are subject to change, so regularly check the KFU website (www.kafu.ac.ke) or the KUCCPS portal (students.kuccps.net) for updates. Early action ensures you stay ahead of deadlines and avoid last-minute challenges.

Step-by-Step Guide to Downloading Your KFU Admission Letter

The process for downloading your KFU admission letter varies slightly depending on whether you’re a KUCCPS-placed (government-sponsored) student or a self-sponsored student. Below, we outline detailed steps for both categories, incorporating solutions for common issues to ensure a seamless experience.

For KUCCPS (Government-Sponsored) Students

KUCCPS places students in universities based on their Kenya Certificate of Secondary Education (KCSE) performance and course preferences. If you’ve been selected to join KFU, follow these steps to download your admission letter:

Confirm Your KUCCPS Placement:
- Visit the KUCCPS student portal at http://students.kuccps.net/.
- Log in using your KCSE index number in the format XXXXXXXXXXX/2024 (replace XXXXXXXXXXX with your 11-digit index number and use 2024 as the KCSE year).
- Verify that you’ve been placed at Kaimosi Friends University and note your program details.
Access the KFU Admissions Portal:
- Go to the official KFU website at https://www.kafu.ac.ke/.
- Navigate to the “Admissions” section and click on the link for the admissions portal, typically found at https://admission.kafu.ac.ke/.
Log in to the Portal:
- Enter your KCSE index number without the slash (e.g., if your index number is `123456 .
Download Your Admission Letter:
- Once the link appears, click to download the admission letter in PDF format.
- Print at least four copies, as KFU requires multiple copies for registration.
- Save a digital copy for your records.
Complete Additional Forms:
- Download and fill out required forms available on the admissions portal or KFU website, including:
  - Student’s Personal Details Form: For biodata and contact information.
  - Student Code of Conduct: To acknowledge university policies.
  - Consent Form: For data processing and compliance.
  - Registration/Data Capture Form: For enrollment details.
- These forms must be completed and submitted with original certificates during registration.
Accept or Reject the Offer:
- Upon first login, you may be prompted to accept or reject the program offered. Accepting allows access to further services, while rejecting limits access.
- If you wish to change your program or institution, apply for an inter-institution transfer via the KUCCPS portal (transfer fee: Ksh 1,000).

For Self-Sponsored Students

Self-sponsored students apply directly to KFU through the university’s admissions portal or physical application forms. The application fee is Ksh 500 for certificate and diploma programs, Ksh 1,000 for undergraduate programs, and Ksh 2,000 for postgraduate programs. If you’ve been accepted, follow these steps:

Visit the KFU Admissions Portal:
- Go to https://www.kafu.ac.ke/admissions/ or directly to https://admission.kafu.ac.ke/.
- Alternatively, access the online application form at https://fck.ac.ke/application-form.
Log in to the Application Portal:
- Use your Application Reference Number and password provided during the application process. beanstalk – If you applied via eCitizen, use the KFU eCitizen-integrated portal.
Download Your Admission Letter:
- Navigate to the “Admission Letter” section.
- Download the PDF file and print multiple copies for registration.
Complete Required Forms:
- Download and fill out the joining instructions and forms listed above.
- Ensure you meet all eligibility criteria, such as a minimum KCSE mean grade of D+ for certificate courses or C+ for undergraduate programs.
Upload Testimonials:
- Upload scanned copies of your academic certificates and other required documents via the admissions portal.

Common Issues and Solutions

Students may encounter challenges when downloading their admission letters. Here are common issues and their solutions:

Incorrect KCSE Index Number:
- Issue: Entering the index number with a slash or incorrect format.
- Solution: Use the format XXXXXXXXXXX2024 without a slash (e.g., 123456789012024).
Portal Access Issues:
- Issue: The admissions portal may be down due to high traffic or technical glitches.
- Solution: Try accessing during off-peak hours (e.g., early morning or late evening) or contact the Directorate of ICT Services (DICTS) at ict@kafu.ac.ke or +254 743 522 152.
No Admission Letter Available:
- Issue: The letter isn’t available despite confirmed placement.
- Solution: Verify your KUCCPS placement status or contact the Admissions Office at fckadmissions@gmail.com or +254 712 604 008.
Forgotten Password:
- Issue: Unable to log in due to a forgotten password.
- Solution: Click “Forgot Password” on the portal, and a new password will be sent to the registered email address.

Required Documents for Registration

After downloading your admission letter, prepare the following documents for registration at KFU’s Main Campus during the registration period (September 1–5, 2025):

Academic Certificates: Original and copies of your KCSE result slip or certificate and school leaving certificate.
Identification: National ID or birth certificate (original and copies).
NHIF Card: Proof of NHIF coverage or a family insurance policy number.
Admission Letter: At least four printed copies.
Completed Forms: All required forms (e.g., Student’s Personal Details, Code of Conduct, Consent, Registration/Data Capture forms) filled out in quadruplicate.
Passport Photos: Four recent passport-sized photographs.
Proof of Fee Payment: Bank slips or receipts showing payment of tuition and other fees.
Hostel Application Form: If applying for on-campus accommodation.

Students with foreign qualifications must obtain recognition from the Kenya National Qualifications Authority (KNQA) at https://rev.knqa.go.ke. Submit these documents during registration, which occurs between 8:00 a.m. and 5:00 p.m. on designated days. Late arrivals may not be registered or accommodated until the following day.

Financial Aid and Fee Structure

Applying for Financial Aid

Kenyan citizens can apply for loans or scholarships through the Higher Education Loans Board (HELB) or Higher Education Funding (HEF) to support their studies at KFU. Follow these steps:

Visit the HELB portal at https://portal.hef.co.ke/auth/signin.
Create an account or log in using your credentials.
Complete the loan application form and attach your admission letter and other required documents.
Submit the application before the registration deadline to ensure timely funding.

KFU also offers scholarships based on academic merit and/or financial need. Contact the Finance Office at +254 712 604 008 for details.

KFU Fee Structure

The fee structure for the 2025/2026 academic year includes:

Tuition Fees: Vary by program; government-sponsored students receive subsidies.
Accommodation Fees: For on-campus housing, if applicable.
Other Fees: Include registration, examination, library, and student activity fees.

The admission letter is essential for applying for HELB loans or HEF scholarships, as it serves as proof of admission. Download the detailed fee structure from the KFU website (www.kafu.ac.ke) or contact the Finance Office for specific program costs. Payments can be made via bank deposit or M-Pesa using the university’s designated Paybill Number (available on the website) and your KCSE index number or Application Reference Number as the account number.

Preparing for Your KFU Journey

Starting your academic journey at Kaimosi Friends University is an exciting opportunity to grow academically and professionally in a vibrant, innovative environment. Here are tips to ensure a smooth transition:

Attend Orientation: Participate in the orientation week (August 25–29, 2025) to learn about KFU’s academic programs, campus facilities, and student support services.
Explore Campus Resources: Utilize the library, ICT labs, eLearning portal, and student portal for academic and administrative support.
Engage in Campus Activities: Join the KFU Debate Club, participate in Innovation Week, or engage in community initiatives like tree planting to build networks and enhance your experience.
Plan Your Finances: Budget for tuition, accommodation, and living expenses. Apply for HELB funding or KFU scholarships early.
Leverage Support Services: Contact the Admissions Office at +254 712 604 008 or ict@kafu.ac.ke for assistance with portal issues or inquiries.

Additional Tips for Success

Arrive Early for Registration: Registration occurs between 8:00 a.m. and 5:00 p.m. Students arriving after 5:00 p.m. may not be registered until the next day.
Explore Accommodation Options: Apply for on-campus housing early using the hostel application form.
Stay Informed: Regularly check the KFU website and student portal for updates on deadlines, events, and academic resources.

Why Your KFU Admission Letter Matters

Your Kaimosi Friends University admission letter is your gateway to a transformative academic experience at a leading public university in Vihiga County. It confirms your place in an institution dedicated to education, research, and innovation, providing you with the tools to succeed in your chosen field. By following the steps outlined—confirming your KUCCPS placement, accessing the KFU admissions portal, downloading your admission letter, and preparing the required documents—you can ensure a seamless enrollment process.

For further assistance, contact Kaimosi Friends University:

Email: fckadmissions@gmail.com or ict@kafu.ac.ke
Phone: +254 712 604 008 or +254 743 522 152
Physical Address: Kaimosi Friends University, P.O. Box 49274–00100, Kaimosi, Vihiga County, Kenya

Congratulations on your admission to Kaimosi Friends University! Your journey to academic and professional success begins with downloading your admission letter and preparing for an exciting chapter at one of Kenya’s most dynamic institutions.