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KUCCPS Payment Procedure 2025: Everything You Need to Know

  • BY waceke
  • February 14, 2025
black man using laptop

The Kenya Universities and Colleges Central Placement Service (KUCCPS) is a critical bridge for Kenyan students aspiring to join universities, colleges, and TVET institutions. For the 2025 application cycle, KUCCPS has streamlined its payment process to align with the government’s push for digitization, making the eCitizen portal the exclusive platform for payment of application fees.

If you’re gearing up to apply or revise your choices this year, understanding the new KUCCPS payment procedure is crucial. This guide will walk you through everything you need to know, from generating invoices to making payments and avoiding common mistakes.

Why the KUCCPS Payment Process Has Changed

Previously, applicants could pay via Pay Bill number 820201. However, this payment option has been deactivated as the government centralizes payments for all its services on the eCitizen platform. This move ensures:

  • Transparency: A single platform for all payments minimizes fraud risks.
  • Efficiency: Payments are processed in real-time with immediate confirmation.
  • Accessibility: The portal is available nationwide, allowing applicants to make payments anytime, anywhere.

What is the KUCCPS Application Fee for 2025?

For the 2025 academic year, the KUCCPS application fee remains:

  • Ksh 1,500 for first-time applicants.
  • Ksh 1,500 for students revising their previous choices.

This fee is non-refundable and must be paid via the eCitizen platform before you can complete your application or revision.

Step-by-Step Guide to Paying KUCCPS Application Fee via eCitizen

1. Create or Log In to Your eCitizen Account

  1. Visit the eCitizen portal.
  2. If you don’t have an account, click on Sign Up and register under the “Citizens” category using your ID number and personal details.
  3. Log in using your email address or ID number and password.

2. Access the KUCCPS Services Section

  1. Once logged in, navigate to the KUCCPS Services tab on the dashboard.
  2. Select the service you need: New Application or Revision of Choices.

3. Fill Out Your Application or Revision Details

  1. Enter the necessary details for your course or institution preferences.
  2. Double-check your choices to ensure they align with your career goals and qualifications.

4. Generate a Payment Invoice

  1. After completing the application form, the system will prompt you to generate a payment invoice.
  2. Confirm the amount displayed (Ksh 1,500) and proceed to payment.

5. Make the Payment

KUCCPS payments can now be made directly on eCitizen using the following methods:

a) Mobile Money (M-Pesa)

  1. After generating the invoice, note the business number and account number provided.
  2. Open your M-Pesa menu, select Lipa na M-Pesa, and choose Pay Bill.
  3. Enter the business number and account number from the eCitizen invoice.
  4. Input the amount (Ksh 1,500) and complete the transaction with your M-Pesa PIN.
  5. Wait for an SMS confirmation from Safaricom and eCitizen.

b) Debit or Credit Card

  1. Select the card payment option.
  2. Enter your card details, including the card number, expiry date, and CVV.
  3. Confirm the payment through your bank’s secure portal.

c) Bank Transfer

  1. Use the bank transfer option provided on eCitizen.
  2. Follow the instructions to complete the transfer, ensuring the exact amount is sent.

6. Confirm Your Payment

  • After successful payment, a confirmation message will appear on your eCitizen dashboard.
  • Download and save the receipt as proof of payment.

Benefits of the New KUCCPS Payment Process

The move to the eCitizen platform comes with several advantages:

  1. Convenience: Pay directly online without visiting banks or agents.
  2. Real-Time Processing: Immediate updates allow you to proceed with your application without delays.
  3. Security: Reduced risk of fraud with centralized payments.
  4. Accessibility: The platform works 24/7, making it easier to meet deadlines.

FAQs About the 2025 KUCCPS Payment Procedure

1. Can I Pay Using the Old Pay Bill Number?

No, the Pay Bill number 820201 is inactive. All payments must be made via eCitizen.

2. What Happens If I Pay to the Wrong Account?

Incorrect payments will not be credited to your KUCCPS account. Ensure you follow the eCitizen instructions carefully.

3. Can I Use Someone Else’s eCitizen Account?

No. Payments should be made using the applicant’s eCitizen account to avoid mismatches.

4. How Do I Confirm My Payment?

Once payment is completed, you will receive a confirmation message on eCitizen and via SMS. Ensure you save the receipt for reference.

Tips to Avoid Common Mistakes When Paying for KUCCPS Applications

  1. Use the Correct Account: Always log in to your eCitizen account to generate the payment invoice.
  2. Double-Check Details: Ensure the account number, amount, and payment method are accurate before completing the transaction.
  3. Save Receipts: Download and store the eCitizen receipt as proof of payment.
  4. Start Early: Avoid last-minute payments to minimize errors or system downtime.

How to Get Help with KUCCPS Payments

If you encounter any issues during the payment process, contact KUCCPS through the following channels:

Alternatively, visit any of the Huduma Centres offering KUCCPS services, including:

  • Nairobi GPO
  • Mombasa
  • Kisumu
  • Eldoret
  • Nakuru
  • Kakamega, and many more.

Ready to take the next step in your education journey? Log in to eCitizen now, pay your KUCCPS application fee of Ksh 1,500, and secure your spot in the 2025 academic placement. Don’t wait—deadlines are fast approaching!